Organizing an event or any gathering can be a pain. With a set of endless tasks needing to be checked off weeks before the final date, the organizer exhausts themselves to reach deadlines and book various services. Preparing a party on your own may need a lot of willpower, creativity, and strength. Don’t worry, though, because here is a list of services that you can check when things become a little messy.
1. Set a date
Setting a date is not immediately the definite day of your party. It’s a tentative one—more of like a goal than a print on the invitation. You need a tentative date to tell the venue as you book it. Depending on the purpose of the party, you can consider the following:
- your schedule
- your guests’ availability
- appropriateness of the date and time to your celebration.
2. Book a venue
Before booking and arranging everything else, book a venue. As an organizer, it’s your responsibility to go around town to look for the perfect place for your party. When choosing a venue, think about the number of guests and the ambiance. Is it a formal dinner party or a party that will leave you hungover the next day? When booking, make sure you read the terms, pay the initial amount, and watch them put it on their calendar. Or you can always throw a party at home.
3. Do the cooking or hire a caterer
When you cook your food, it’s going to cost you time and effort right before the party. It can pile on your other responsibilities for the day, including entertaining your guests. You will also have to deal with the dishes and other mess afterward. On the other hand, if you choose to hire a caterer in Salt Lake City, Utah, you will have professional service throughout the party. You won’t need to cook or clean up at the end of the day. Besides, you will get to choose your menu right before booking their services.
4. Invitations
With people being so easy to reach nowadays, invitations may not be necessary. You can prefer chatting, calling, or texting your guests to come to the venue at a specific time and date for your party. However, if it’s a formal event, you might need to design, layout, and print invitations. Make sure to distribute the invitations no later than two weeks before the party to give your guests time to RSVP and clear their schedule.
5. Documentation
Immortalize the moment. This party is a special occasion, and everyone involved in it would want to keep something to keep forever or look back to 10 years in the future. Your guests might take pictures of their own through the phones, but have a professional photographer and videographer guarantees quality pictures that will look well on photo albums and picture frames. Consider supporting local freelance artists because they are flexible, and they tend to be versatile in their field.
Don’t panic.
While organizing, take time to pause. Preparations can get overwhelming, but remember to take it one step at a time.
